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ASEF CHARTER

CHARTER OF
ACTIVE SHIPBUILDING EXPERTS' FEDERATION

Contents

Article 1 Name

Active Shipbuilding Experts’ Federation (referred to hereinafter as ‘ASEF’) is an international organization representing shipbuilding industry. For the purpose of the present Charter, ‘shipbuilding’ means new building, repair and conversion of ships and offshore structures.

Article 2 Purposes

ASEF, through technical communication and cooperation among shipbuilding industry, contributes to sound development of international maritime transportation and further enhancement of the world maritime safety, marine environment protection and maritime security.

Article 3 Functions

ASEF has the following functions which lead to smooth, sound and sustainable development of the shipbuilding industry:

- To hold the ASEF Forum;

- To exchange views and opinions among members on technical matters on shipbuilding including technical agenda in International Maritime Organization (referred to hereinafter as ‘IMO’) and International Organization for Standardization (referred to herein after as ‘ISO’);

- To develop relationship with other international organizations through promoting awareness to the relevant international organizations of issues handled by the shipbuilding industry; and

- To contribute and offer opinions to external bodies including IMO and ISO on their technical agenda.

Article 4 Membership

Member of ASEF is to be one shipbuilders’ organization which is capable of representing the national shipbuilders or a representative shipyard in case the shipbuilders’ organization does not exist, for each country which is a member of IMO.

Article 5 Organs

ASEF consists of an Assembly, a Council , a Technical Working Group (TWG) and such subsidiary organs as ASEF may at any time consider necessary, and a Secretariat.

Article 6 The Assembly

The Assembly consists of all the members. Regular session of the Assembly takes place once a year with two-thirds members to attend at least.

Extraordinary sessions are convened after a notice of sixty days whenever majority of the Council members agrees.

Functions of the Assembly are:

1 To make decisions on the following items after consideration of the report of the Council and;

1.1 Organizational matters

1.1.1 Amendment of the Charter of ASEF

1.1.2 Admission to and dismissal from membership

1.1.3 Dissolution

1.2 Working plan & financial matters

1.2.1 Annual working plan

1.2.2 Report of activities of the Council

1.2.3 Annual financial budget

1.2.4 Annual report of expenditure

1.2.5 Allocation of membership fees

1.3 Personnel matters

1.3.1 Appointment or dismissal of Chairman, Vice-Chairmen, Council members and Secretary-General

1.4 Others

1.4.1 Other operational issues

2 To acknowledge the following items reported by the Council.

2.1 Organizational matters

2.1.1 Establishment or abolishment of subsidiary organs

2.2 Working plan

2.2.1 Report of activities of subsidiary organs

2.2.2 Instruction to accredited  representatives (technical)

2.2.3 Technical matters on shipbuilding including IMO and ISO issues

2.3 Personnel matters

2.3.1 Appointment or dismissal of accredited representatives (technical)

2.4 Others

2.4.1 Other technical issues

Article 7 The Council

The Council is composed of minimum three members and* maximum five members which are top three in terms of average new building output of commercial ships of 100 GT and above over the last three years and two members elected from the members other than the top three. The Council members have two year term of office and may be reappointed for further terms.

Regular sessions of the Council take place twice a year with two-thirds members to attend at least.

Extraordinary sessions may be convened after a notice of sixty days whenever majority of the Council members agrees.

Functions of the Council are:

1 To approve the following items to be reported to the Assembly for seeking its decisions and;

1.1 Organizational matters

1.1.1 Amendment of the Charter of ASEF

1.1.2 Admission to and dismissal from membership

1.1.3 Dissolution

1.2 Working plan & financial matters

1.2.1 Annual working plan

1.2.2 Report of activities of the Council

1.2.3 Annual financial budget

1.2.4 Annual report of expenditure

1.2.5 Allocation of membership fees

1.3 Personnel matters

1.3.1 Appointment or dismissal of Chairman, Vice-Chairmen, Council members and Secretary-General

1.4 Others

1.4.1 Other operational issues

2 To make decisions on the following items to be reported to the Assembly for seeking its acknowledgement.

2.1 Organizational matters

2.1.1 Establishment or abolishment of subsidiary organs

2.2 Working plan

2.2.1 Report of activities of subsidiary organs

2.2.2 Instruction to accredited representatives (technical)

2.2.3 Technical matters on shipbuilding including IMO and ISO issues

2.3 Personnel matters

2.3.1 Appointment or dismissal of accredited representatives (technical)

2.4 Others

2.4.1 Other technical issues

Article 8 Secretariat

The Secretariat comprises the Secretary-General, accredited persons (technical) and such other personnel as ASEF may require.
The Secretary-General will be from the top three members and have three year term of office and may be reappointed for further terms.
The Secretary-General prepares necessary documents for consideration by the Council and the Assembly such as annual working plan of ASEF, annual financial budget of ASEF and submits to the Council.

Article 9 Chairman and Vice-Chairmen

The Chairman is annually rotated among the top three members in terms of average new building output of commercial ships of 100 GT and above over the last three years and two Vice-Chairmen are designated by the two of the top three members who do not designate the Chairman. The Chairman and Vice-Chairmen have one year term of office until the end of the next regular session of the Assembly. The Chairman convenes and takes the chairs of the Assembly and the Council and the Vice-Chairmen assist the Chairman.

In case that the Chairman is unable to fulfill its tasks, one of the Vice-Chairmen may act on behalf of the Chairman according to the request of the member which designated the Chairman.

Article 10 Location of the Headquarters

Headquarters of ASEF locates in a member country.

Article 11 Finances

1  The members of ASEF should pay regular membership fees annually, the amount of which is approved by the Council and decided by the Assembly respectively. The amount of normal membership fee is [$1000] each, while the amount of membership fee for the council member is [$3000] each. Besides the basic membership fees, the Top Three shall share the rest of expenditures of ASEF.

2  The costs including items as shown below should be paid by each member, host member, etc. accordingly.

 - Cost such as salary, travel and other expenses of its own delegates including Chairman, Vice–Chairman, Secretary-General, secretariat staff and accredited representatives (technical) to participate in the activities of ASEF should be paid by each member who dispatches them in principle.

 - Office rent and daily expenses of the Headquarters should be paid by the member in whose country the Headquarters locates.

3  Generally, costs on website maintenance, publication and necessary items should be apportioned from membership fees. The expense for holding internal conferences should be supported by the host member and apportioned from membership fees. In case of holding internal conferences in countries outside Top Three, such expenditures should be substantially paid by membership fees.

4  If a member failed to pay the regular membership fees over two years, the right and duty of the member may be suspended until the payment.

5  Fiscal year of ASEF is between regular sessions of the Assembly.

Article 12 Voting

1 Each member has one voting right.

2 Decisions at the Assembly and the Council and approvals at the Council are made by a two-thirds majority vote of the members present and voting.

3 Following reserve matters shall require unanimous decisions or approvals by the Council:

- Extraordinary budget other than that referred to in paragraph 1 of Article 11;

- Appointment of the Secretary-General, the accredited representatives (technical) and such other key personnel that the Secretary-General may consider necessary to assist him in carrying out his duties as will be required by ASEF;

- Amendment of the Charter; and

- External proposals and expression of views on behalf of ASEF, in the level and degree of key principles and strategic policies that can be digested by the accredited person to make proposals or express views consistently therewith, duly noting what may be the resultant response to which the said accredited person needs to deal with.

Article 13 Dissolution

Any member of ASEF may propose the dissolution of ASEF.
In case of dissolution, the Assembly appoints one or more liquidators.